On Monday, Jan. 8, 2024, the University of Iowa Wiki hosted at wiki.uiowa.edu was shut down permanently. People have three options going forward:
Option 1: Ask OTLT to Move Your Content to SharePoint
SharePoint is a file storage and collaboration service in Office 365 that offers secure file storage, real-time Office document collaboration, file-level access/permission options, and various business and project management tools. Sites can be shared with others at the University of Iowa and external guests. SharePoint requires sign-in and supports using Active Directory groups to control access.
By filling out the Wiki to SharePoint Migration form, OTLT staff will migrate your content for you from Confluence (Wiki) to SharePoint.
To see an example of a Wiki site migrated to SharePoint:
- The Victorian Wiki in SharePoint (edited) is a site that has been migrated from Confluence (Wiki) to SharePoint with minor clean up applied.
- The Victorian Wiki in SharePoint (unedited) is a site that has been migrated from Confluence (Wiki) to SharePoint with no clean up.
After migration, it will be your responsibility to edit, reformat, verify content, and add permission as needed to your new SharePoint site. OTLT will perform some minor clean up. Migration to SharePoint will be available to users until Monday, July 1, 2024.
Option 2: Purchase a License for Confluence (Wiki) from ITS
As part of the service change, Confluence (Wiki) will also move from being hosted at Iowa to being hosted in the cloud.
With this option, OTLT will migrate your Wiki content to Confluence Cloud, and you will continue to edit and manage your space after the migration. If you choose this option, we ask that you complete this Workflow form with your relevant information. Once in the cloud, you can use Confluence (Wiki) as you normally do and will get several benefits, including quicker upgrades to the service, improved analytics, etc. OTLT will migrate hosted Wiki content to the Confluence Cloud until Monday, July 1, 2024.
Licenses for Confluence (Wiki) will cost $44 per user per year. An MFK is required to complete payment.
Option 3: Have OTLT Export your Wiki Content
OTLT can export your Wiki content to a PDF or HTML file until Jan. 1, 2026.
Exported content can be adapted to a variety of services offered by the university which provide functionalities similar to Confluence (Wiki). Visit the Wiki Alternatives page to explore which service is optimal.
Several groups are available to help you choose the best service to fit your needs, including:
- The ITS Help Desk
- The Office of Teaching, Learning, and Technology (OTLT) Instructional Services staff
- Your local extended technical support staff
Frequently Asked Questions
What
No, but the license model has changed. Based on guidance from the OneIT Operations Team, ITS can no longer fund this service centrally due to significant price increases from Atlassian.
It will depend on your decision. All your content can be migrated either to Confluence Cloud or SharePoint. It will be your responsibility to edit and reformat any content and set up permissions. If you do not to migrate to Confluence Cloud or to SharePoint, you will be responsible for moving your content from your Wiki space.
Visit the Wiki Alternative page to read about the variety of services available to you. In addition, contact your local extended technical support consultant to discuss options. If you have specific use case questions, email the Office of Teaching, Learning, and Technology with your questions.
No, the ICON and Wiki integration will be removed as part of the move to the cloud.
We will move it to Confluence Cloud and keep a copy of it there until Jan. 1, 2026. Unless you have paid for a license, you will not be able to access your prior Wiki content in the cloud.
Yes, we will keep the content in the Wiki until Jan. 1, 2026. If there are no access requests during that time, the content will be deleted.
The new address is https://uiowa.atlassian.net.
Why
Atlassian chose to increase their prices and ended support to the version of Confluence (Wiki) that Iowa used on Monday, Jan. 8, 2024.
Reach out to the Office of Teaching, Learning, and Technology with any questions or further explanation.
Timeline
The wiki.uiowa.edu instance shut down on Monday, Jan. 8, 2024.
Migrating to Confluence Cloud
Yes, there are new features from Confluence, including faster patching, upgrades, etc.
Yes, contact the Office of Teaching, Learning, and Technology for help with this.
You will need to fill out this Workflow form with relevant information.
You will need to complete the Workflow form with the new user's information.
Users should not put restricted or critical data in Confluence. Learn more by reading the university's institutional data policy.
Visit the Confluence cloud page offered by Atlassian support to learn more.
Cost of Confluence Cloud
It will cost $44 per user per year, which is approximately $4 per month per user.
Yes, unless the space is public.
Yes, but the cost will be determined by the number of uses who need access to the space.
We recommend shifting your instructional use cases to a different platform or tool. The ICON and Wiki integration will be removed as part of this service change.
You will fill out a Workflow form to request user licenses. This form will include a section that requests an MFK to complete payment for the licenses.
The cost for Confluence licensing, plug-ins (Gliffy and Advanced Tables), and a small amount of staff time. The Office of Teaching, Learning, and Technology is not profiting from this charge, we are aiming for cost recovery.
It costs $44 per year per user. Current Wiki users can determine the cost for the new model.
Migrating to SharePoint
Fill out this Workflow form to request a SharePoint site.
The Office of Teaching, Learning, and Technology can migrate your content to SharePoint automatically, but you will need to edit and manage your own SharePoint site.
No, users and permissions do not migrate over. Users will need to be added and permission structures will need to be rebuilt in SharePoint.
SharePoint may not be the best tool to use for a course as SharePoint will not update course enrollments throughout a semester. Talk with your local extended technical support staff about how SharePoint can work in your course and other alternative options.
LinkedInLearning has some terrific videos to help you get started with SharePoint. All university faculty, staff, and students have free LinkedInLearning accounts.
Please contact your local extended technical support staff or the ITS Help Desk to get all of your SharePoint questions answered.
Move Your Content Yourself
Visit the Wiki Alternative page to read about the variety of services available to you. In addition, contact your local extended technical support staff to discuss options. If you have specific use case questions, email OTLT.
You can no longer export your Wiki content yourself. OTLT can export your Wiki content to a PDF or HTML file until Jan. 1, 2026.